We all know that dreaded time of the week or month – inventory day. No matter how sophisticated your own system is, you always end up spending countless hours doing a remedial chore. While inventory is absolutely paramount to your business, your time could better be spent elsewhere, maintaining your customers or the actual store itself. Inventory is important, but so is properly allocating your time. Let’s talk about that.

Inventory Management: The Beast of Burden

Incorrect inventory sheets can be a nightmare, especially when you dip into the storage closet or basement storage area, assuming that you have the proper product. Your organizational system may not work properly, and that’s okay – it’s an art that’s been in constant revision since its inception. But it’s important to know what you have on-hand. Not just for physically grabbing said items, but for cost management. One bad week of inventory can offset your year, especially when you don’t find the problem until down the line during an audit. Then, it appears irreversible.

CMMS Software: The Perks

CMMS stands for computerized maintenance management system – everything’s done on the computer nowadays. If you’re still toying with legal pads and clipboards, your desk probably looks like a tornado ran right through it. Even when you handle this stuff on the computer through programs like Microsoft Excel, there’s still a great mess to be made. Did you know that people actually get paid to organize your Excel files? It’s like having someone else reorganize your closet, but you’re expected to know where every tie, shoe and jacket is. It doesn’t make any sense. With premier CMMS software, you’re able to learn organization right from the get go. It teaches you how to organize your life, so that you don’t have to have someone else come in and organize it for you.

The Good Foot

There are so many CMMS software brands and programs out there on the market, that it may be completely impossible to choose. Here are three factors to consider when choosing which is right for you:

  1. Organization
    • It’s half the battle! Does it properly tell you where your invoices should be, where your inventory columns and items go? The initial process of inputting all of your items can be tedious work, but it’s smooth sailing from there. Organization and easy use is one of the first things you should think of.
  2. Inventory Management
    • Does your prospective software enable you to make your own items, put in weights, prices, and even where it’s supposed to go in your business? Does it name sectors and make things easier to find? If not, then it may not be the right software for you.
  3. User-friendly
    • It’s a mix of organization with this one. You should be able to easily, effectively and quickly manage your CMMS software without going nuts. When software is created to be user-friendly, it shows.