If you’re a company looking to find a software that will turn you paperless and will provide you with more organization, chances are, a computerized maintenance management system (CMMS) is what you need. However, even if a CMMS software solution offers a free trial version of their service, there will come a point that you have to pay for a subscription. As it costs money, you should be able to make the right choice for it to be worth the investment.

If you’re unsure how to begin your search, here is a guide on how to choose the right CMMS software for you:

Create a CMMS project team

Rather than involving the whole company in the process, it is more efficient to create a focus group that is representative of every department that will use the system. This team should be made up of the heads of each department as well as the maintenance and facility managers. This focus group will provide you with a better look at the company’s needs from all the possible angles. The ideal software should be able to cater to all the departments.

Know what your business needs

If you happen to be a small start-up company, you don’t need a software with advanced features that you won’t be able to utilize. If you are a steadily growing company, try to foresee what you’ll need in the years so that you won’t easily outgrow the software. Make a list of features that you think you need and create a distinction between must-haves and nice-to-haves.

Look at modernity features

Make sure that the software’s features are not outdated. In terms of modernity, there are three main features that you might want including as this means it will last for quite some time. The first is if the software is cloud-based. This is practical because it allows easy access anywhere and it cuts down commute time or makes it productive. The second feature is if the software is available on smartphones or mobile devices. Since these gadgets are always attached to a person, you might as well make it into a productivity tool. The last feature is the presence of application programming interface (API) which makes your CMMS software “smarter” by allowing it to interact with other computers and automatically collate data for you.

The software company has a good reputation

Utilize the internet to your advantage by thoroughly researching on the reviews about the software you are planning to purchase. Make sure that the software has all the necessary features you need. Browse over software buyers’ guides, reviews, and other company websites. You may even read forums on the software for candid commentaries on its performance.

At this time and age, availing a CMMS software seems like an inevitable company decision. It’s all about finding the right software that can cater to your needs as a company. Make sure that your decision is based on informed choices so as to not waste money.