Incorporating IT systems is now becoming a requirement in most businesses. This results in a substantial productivity increase since data is entered and maintained in one place. It also lessens human errors and delays while boosting data integrity since data only needs to be keyed in once. Moreover, system integration provides transparency in manufacturing and in business since a full view of the operation is available in real time. Most importantly, it enables easy tracking of essentials documents required for audits, regulatory requirements and compliance with internal standards of excellence.

Despite all these benefits, calibration software and maintenance management system integration rarely gets budget approval because decision makers look at it as risky and costly. The common this-is-not-worth-it mentality is not actually based on any research or analysis. Most often, it’s based on having heard a negative story about a business that incorporated system integration in their operation and spends so much without benefiting from it.

It is important that before making a crucial decision, you know what you are getting your business into. Here are some important details on how integrating calibration software and maintenance management software can optimize efficiency in your business.

Benefits of Calibration Software

Calibration software is used for documenting, scheduling, planning, analyzing and managing calibrations. These processes can be applied to your test equipment, gauges, devices and measurement standards.

With calibration software, decision-making and planning are improved. Calibration strategies and procedures can be devised and calibrations of all assets are managed by the software. In addition, calibrator databases and devices are maintained. Through software-based calibration management, automatic notifications and alerts can be scheduled and set up.

The software can also store calibration instructions to assist engineers throughout the entire calibration process. Technicians can easily download these instructions even when in the field. Because of this, errors are minimized, if not eliminated, and execution becomes more efficient.

In terms of documenting results of the calibrations, that can also be done in the field; there is no need to key in the results of the calibration to a spreadsheet. This limits human errors while freeing engineers to perform more strategic analyses and other essential activities.

Calibration reports, certificates and even labels can be printed or sent electronically. Analysis turns out to be easier, allowing engineers to efficiently enhance calibration intervals using the functionality known as history trending.

When the business is being audited, calibration software can easily facilitate the preparation and audit; finding records becomes effortless compared to the traditional approach. Moreover, calibration software typically provides several functions that help the business in meeting requirements set by regulatory organizations like ISO and FDA.

Calibration Software and MMS Integration

These days, there is an increasing number of manufacturers using calibration software along with their maintenance management software to effectively and efficiently schedule, plan, analyze and optimize calibration work. While there are several possible integration setups, most of the time, incorporating an MMS with calibration software connotes that hierarchy in the plant and all work orders for instrumentation are produced and kept in the MMS.

It is important to note that the calibration software keeps the complete history of calibration of each instrument, which provides a thoroughly traceable calibration record. On the other hand, the maintenance management software utilizes this information to make sure that the work is done for profitability metrics, safety and reporting purposes.

Results of Integrating MMS and Calibration Software

The integration of Maintenance Management Software and calibration software is the peak of an automated system. The result of this integration is that companies can take a business-wide perspective of all the plant equipment as well as coordinating maintenance tasks and activities with other departments and locations.

With the integration, your company will incur fewer equipment breakdowns, reducing total plant downtime. In addition, your company will gain enhanced spare parts and equipment stock management.

Your company can efficiently use maintenance staff while optimizing the process of scheduling resources and maintenance tasks. The key to successful integration is the quality of information entered into the software. The data could reach 100 percent accuracy because of manual entry elimination, which enables users to realize the optimum benefit.

Let FaciliWorks Help You

If you have heard and read about the benefits of integrating calibration software and maintenance management software but are still not sure about how everything works together, let FaciliWorks help you. Our company has various software that can help your reach your optimum efficiency. We have integrated two powerful products and turn it into one ground-breaking system. FaciliWorks 8i Calibration includes all the benefits of FaciliWorks 8i maintenance management software with our GAGEtrak software, which is considered the top calibration management software in the world. With this powerful system, you can achieve an all-in-one enterprise asset management server solution.

Contact us today and get a 30-day trial or web demonstration for free of FaciliWorks 8i Calibration. Our team will gladly show you how this software can greatly benefit your business.