CMMS or Computerized Maintenance Management System/Software is primarily used for maintenance operations. This technology aids in managing equipment, maintenance teams, and inventory. Here are questions in choosing CMMS that will enable business’s operations to run smoothly:

  • Is the system easy to use when it comes to creating, tracking, editing and communicating orders ASAP?
  • Is the CMMS capable of creating web forms that vendors, technicians, and engineers will use to submit orders for approval?
  • Is the system capable of creating seamless commands on specific criteria?
  • Is the preventive maintenance easy to manage using a calendar format? Can it be dragged and drop when changing dates?
  • Does the system allow the creation of checklists to monitor consistency, efficacy, and control of assets as well as maintenance?
  • When you run out of a specific item from the inventory, does the system alert you? Does it give you seamless transactions when you’re re-ordering?
  • Does the system allow one-click reports and charts? Does it show the output that you expected?
  • Does your system alert the Vendor Insurance and Warranty if it’s nearing expiration?

So now that you’ve answered all these questions in choosing CMMS, what now?

These are some of the questions in choosing CMMS to help you filter the kind of system you’d want for your company. Essentially, you are after functionality and easy navigation to make this work for your business (and take this as an asset instead of a liability!)

In choosing CMMS, here are some processes you can take to ensure that you’re making the most of your investment.

Form a CMMS selection team

Chances are your maintenance team will be the ones to know best the kind of functions needed to keep maintenance running smoothly.

Function requirements

Finding out what the maintenance team needs to keep the operations running smoothly should buffer problems that may arise. Anticipating countermoves makes it easier for the team to find solutions without compromising output.

Preventive maintenance is one factor to look for in the product. Scheduling regular maintenance and check-up is done using a CMMS to keep the downtimes at bay.

Tracking your assets and inventory is done through this software as well. It tracks warranties, purchase dates and other specifications needed for this aspect of the maintenance. Some systems can also anticipate (and alert) breakdowns for equipment that are likely to need maintenance services every certain period of time.

Check the most suitable one in the market

Consider the following before choosing CMMS product: history, qualifications, how familiar they are with what managers are looking for to improve operations.

Request a demo

Once they know what you need, a demo should help you find if the product fits the company. They should be able to showcase how their product will be able to keep your maintenance system ‘well-oiled’. They should be able to help your team accomplish your goals.

Once all these questions have already been answered, it’s time to choose the most suitable CMMS. If your maintenance team is comfortable using the system and it has all the functions that they could greatly take advantage of, then you’ve found the right product.

Quality CMMS is what you need to grow your company. We’re here to help every step of the way.