CMMS or computerized maintenance management system is a software tool used to track maintenance of the company works as well as manage inventory and assets that are both very critical in the success of the business. These processes are previously handled manually by numbers of technicians depending on the company’s size and we can never deny that the responsibility to take over these workloads is stressful and very tedious. That is why with the introduction of CMMS, the following jobs have been addressed in an easier and more convenient way.

For instance, using the software will definitely help you in keeping records of the machines and inventory that are available in the company including the date of their expiration date. Proactively being aware of this information gives you the edge in preventing an accident in the future. When you have access to this information, you will be able to know when is the perfect time to purchase new equipment and when to dispose of old equipment. Having knowledge about these things will not only benefit you as a technician but will also benefit the company by means of unnecessary costs that are prevented.

Quite interesting that these monotonous jobs can now be done using software that gives us not just convenience but the confidence of keeping data and information updated. Thanks to technology, we have the gift of a computerized maintenance management system nowadays. But how did it all start? What are the other features that CMMS can provide? Take a quick read below and you might find the things you need to know about the computerized maintenance management system.

Evolution of the Computerized Maintenance Management System

In this generation, CMMS has been a standard software workplace in manufacturing facilities across the United States but would you believe that the first software that established CMMS is already about fifty years old? You read it right, the evolution of CMMS started in the 1960s, the time when math-based systems were also introduced for verification, standardization, and documentation of manufacturing processes.

Born in 1965, the first CMMS system was only utilized through the biggest computers and were only accessible by the largest manufacturing firms, those who have the capability because of money. Since the first time that it took the floor in doing its purpose, CMMS software has evolved and expanded significantly due to the phenomenal growth in computing power and the emergence of the Internet, making the functionality accessible to small and medium-sized enterprises everywhere.

With its short history, it is safe to say that major advances have happened approximately every 10 years which led to the reason why CMMS is more accessible, more affordable, and easier to use today.

Uses of CMMS Software

Through the expansion of computerized maintenance management system that has proven the benefits of having software in a manufacturing facility, CMMS offers a lot of purposes to make each workload more convenient. Interested in filing a registration for CMMS software online? Here are just some of the additional reasons why you should need to push through with your plan!

Tracking Work Loads

With the help of computerized maintenance management system or through the use of its mobile app, a maintenance manager can assign a specific technician to fix equipment with a problem he has selected and put descriptive notes of the problem with. Once the equipment is fixed, the designated technician then marks the work order “complete” and a notification will be sent over to the manager about the completion of the task.

Scheduling Activities

CMMS software also provides a reliable work calendar that perfectly suits scheduled preventive maintenance. Helpful when it comes to team planning, CMMS contributes by scheduling recurring work and sending reminders and alerts to the right people involved in the agenda. With this, workloads for maintenance teams are evened out to assure that tasks will be completed in the best and fastest way.

Recording History

Assets, regardless of how old they are, are very important for all maintenance teams. However, these long term assets also have a long history of repairs. When a problem arises, it is always necessary to look back on how it was solved last time which is one thing you would not have to be bothered anymore because CMMS software keeps a record of repairs in the machine’s history log and can always be viewed by workers.

Managing Inventory

One of the tedious works that a maintenance team needs to fulfill is the storage and management of a lot of inventory that includes tools like spare parts for machines and supplies like oil and grease. CMMS systems give an easy interface for the team see how many items are in storage, how many were used in repairs, and when new ones need to be ordered. Managing inventory helps control inventory and more importantly, related costs and expenses.