The green principle less is more is also applicable in business and in our day-to-day lives. In managing a business, the two most important aspects that should be less are energy and resources. Since the business can benefit from using less, less energy and resources mean less cost.
Most manufacturing businesses have its departments struggle everyday juggling countless work orders. This ranges from emergency repairs to routine preventive maintenance tasks. These tasks are usually difficult to keep up and can easily overwhelm personnel who are still using a traditional or paper-based work order scheduling.
In addition, using the traditional and outdated work order system has some negative effect on the quality of service, use of labor, and dispatch times. Working round the clock to make sure that the business is doing well is not bad at all; however, it will soon drain and wear you out including your personnel.
Nowadays, intelligent work orders in management software have greatly evolved into cutting-edge efficiency. Work order management software controls and simplifies the work order management process. It eradicates the usual guesswork while creating a history that can be tracked. Most of all, work order management software is removing the pesky papers scribbled with instructions and notes.
What is a Work Order Management Software
Work order management software allows field service organizations to monitor crucial customer and work information. It accelerates the creation, assignment, tracking, and reporting of work orders. This type of management software also enables the maintenance departments to perform various tasks.
This includes tracking safety procedures and downtime. It also estimates and tracks parts, labor, and even miscellaneous costs. In addition, maintenance departments can now speedily assign labor hours. It also allows the creation of work orders on site easily by showing outstanding work for the day, week, or month.
With this type of management software, it is easier to furnish reports for regulatory and insurance agencies since complete history can be easily retrieved. Work order management software is updated in real-time; as a result, everyone is informed and interlinked.
There is some management software that offers extra features, which, enables maintenance technicians to receive and update work orders on their mobile devices. This allows users to send work requests on the web and necessary information can then be translated into a work order.
In addition, work order management software can be customized to further improve the operation. Parameters for scheduling maintenance tasks can be set. This includes a user-defined calendar, a specific number of days, as well as machine hours. This results in proactive responses to maintenance needs and reduced reactive maintenance work orders.
Advantages of Using Work Order Management Software
Implementing work order management software in your business can bring your organization numerous benefits. This includes an increase in the availability and performance of your business’ equipment. It also improves the productivity of your employee as it reduces, if not eliminates, overtime. Paperwork is minimized, maintenance backlogs are reduced, and customer service is improved.
Organizations should view maintenance as a profit center instead of a cost center. Although the organization can purchase new equipment to replace old ones, it is more productive to maintain existing equipment and keep it in good condition. With work order management software, maintenance is no longer an expense.
Let FaciliWorks Help You
If you are a key decision maker or the owner of a particular business and wants to invest in work order management software, try FaciliWorks. Our CMMS or computerized maintenance management software is work order and preventative maintenance software specifically intended for the way you work. FaciliWorks CMMS will help you improve your business every step of the way.