Large companies use CMMS to maintain equipment and amenities. Also known as a Computerized Maintenance Management System, it enables companies to deliver faster results in less time. Here are some key features of preventive maintenance software that you should be aware of to get maximum results.

Work Orders

With CMMS, you won’t have to worry about lost reports, paperwork and missed phone calls. A work order management system effectively tracks operations especially with a heavy flow of orders coming in and out.

A work order lets you assign employees, job processes, work orders, parts and material costs and capture labor. With this, you can also check on the response time and equipment details and history.


Using a reporting module in a CMMS is easy and lets you create a data-friendly report that lets you identify trends and opportunities to help your business grow. Keeping track of the performance of your equipment and completion of work orders are some of the benefits of using preventive maintenance software for your company. Furthermore, reports generated by a CMMS let you track how productive your employees are in the job and the efficient use of materials. CMMS software lets you create a ready-made report or you can customize it according to your preference.

Web Access

The convenience of being able to access your CMMS software all the time anywhere is another key feature that makes this tool an asset for your company. Maintenance managers can easily access data about assets anywhere and everywhere without having to be physically there to monitor performance. Most CMMS vendors have web-based services that may use email notifications that let the user access data for easy checking using the Internet.

Managing Inventory

For many companies, keeping up with inventory is problematic. Tracking inventory is essential to helping you know when to stock up and keeping it in order. For companies working on large volumes of spare parts, tools and equipment, it could be hard to keep organized without this tool. With inventory management, it makes the work easier and cuts downtime and money consumed in organizing and keeping track.

Preventive Maintenance

Large companies need to take a preventive approach rather than a reactive approach to keep assets performing efficiently. Assets within the company like equipment and tools need regular inspections and maintenance to keep them up to date. The key to preventive maintenance software is to schedule these activities beforehand. Instead of doing memos, this software would keep point persons informed of scheduled maintenance to keep these assets performing with less downtime.


Keeping track of assets could be time-consuming and require manpower to handle it if done manually. For large companies, a CMMS eliminates the need for overhead cost and time-consuming processes. By using an asset management module, this software can keep track of assets with its parts, warranties of equipment and procedures to name a few.


Compared with manual purchasing processes, using preventive maintenance software frees you from the burden of keeping track of purchasing inventory. The software already has the data of your inventory. Purchasing and re-purchasing orders will send signals to point persons and have everything re-stocked as needed.